The administrative practice of organizing offices and other places of business. Administrative clerks organize offices and other places of business. They maintain filing systems, determine how files are catalogued and file new documents in their proper places. A clerk also updates existing files with new information and locates files and documents when they are needed.
A high school diploma is the minimum requirement to become an administrative clerk. A bachelor's or associate's degree is helpful, but not necessary. In addition, clerks must have prior experience in an office setting. Computer and organization skills are also valuable. Clerks may work at schools, government agencies, healthcare facilities or other business offices.
Clerks update a company's old paper files by converting them into computer files. They do this by either scanning the documents or by transcribing them into a word processor. Clerks may also maintain backups of all computer files on separate disks or hard drives. They also clean out file cabinets and computer spaces by shredding or deleting old documents.
A clerk collects new data and compiles it through data entry and other computer work. He or she also maintains inventory of products and office supplies and orders new supplies when needed. Clerks may answer phones and interact with customers, as well. They maintain communication between the different departments in regards to company updates and news.
Clerks prepare data reports for the other employees to inform them about sales and other aspects of the business. They also write and edit correspondence, including memorandums and emails. Clerks maintain the company's calendar and ensure there are no scheduling conflicts. They also create and maintain individual employee schedules. Clerks may also plan and implement meetings and schedule transportation for the employees.