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Administrative Assistant (Level IV, III, I) 8442

Camber Corporation - Fort Detrick, MD
Job Number
59963707

Job Description

Administrative Assistant (Level IV, III, I) 8442
Work Location: Fort Detrick, MD
Job Code: 8442
# of openings: 6
Salary Range (Annual):


Description

Requirements:

For Administrative Assistant Level IV

Education: Successful completion of a full course of study in an accredited college or university leading to a Bachelor’s Degree, preferably with a major in Engineering, Business Management, or a related discipline, is required. DAU Level II certification in PM, or the civilian equivalent, is preferred.

General Experience: Seven (7) years of general experience and four (4) years of experience in a program office or similar organization

Specialized Knowledge and Skills: Display an ability to perform the following:
a. Manage the technical content and access controls for SharePoint, provide technical user training, maintain a database of historical documentation and ensure breadth of content within
b. Assigning incoming taskers to appropriate personnel and uploading final inputs to the TMS
c. Inputting and reviewing data in the Army Training Requirements and Resources System (ATRRS) database, the Total Employee Development (TED) system, and the Career Acquisition Management Portal (CAMP)

For Administrative Assistant Level III

Education: Successful completion of a full course of study in an accredited college or university leading to a Bachelor’s Degree, preferably with a major in Engineering, Business Management, or a related discipline, is required. DAU Level II certification in PM, or the civilian equivalent, is preferred.

General Experience: Four (4) years of general experience and two (2) years of experience in a program office or similar organization

Specialized Knowledge and Skills: A clear understanding of DoD, Army and JPEOCBD policies and procedures, templates and best practices is required. Answering routine questions and referring other questions to appropriate staff members.

For Administrative Assistant Level I
Education: No degree or DAU certification is required.

General Experience: Three (3) years of experience in an office environment


Job Duties:

Facilitate efficient office operations and apply traditional and innovative methodologies for team building and strategic planning. Perform all aspects of administrative support for the organization, including, but not limited to, the following:
* Maintaining order within the office by organizing both electronic and paper, technical and administrative files in accordance with applicable regulations; managing schedules for program management leadership and staff; maintaining office reference materials; and developing and updating personnel rosters
* Processing and transmitting correspondence as required by the Government lead, to include editing grammatical and formatting errors, verifying for conformance to policy, insuring corrections are made, and preparing for review and signature
* Tracking, assigning, and responding to information requests related to scientific, acquisition, and fiscal status and goals of the program
* Drafting program documentation and briefings, as required, to support data calls
* Controlling inventory (i.e., monitor content, order, store, and issue administrative supplies and equipment) and managing postal services
* Developing, editing, and updating Standard Operating Procedures (SOPs) to document operational guidelines within the office and ensuring that any corresponding objectives, activities, and/or deadlines are communicated and enforced across the organization
* Maintaining office access security by screening callers and visitors to the office; developing and implementing facilities, infrastructure, and physical security; leading Government personnel security efforts by following applicable security regulations and using Joint Personnel Adjudication System (JPAS); and identifying security risks and developing, recommending, and implementing mitigation solutions
* Assisting to coordinate all Government and non-Government related training, to include ordering supplies, sending out announcements, scheduling conference rooms and setting up the training environment

Additionally, support program leadership by coordinating all interagency (i.e., internal and external stakeholders, both within the Government and internationally) interaction, including coordinating with staff and leadership of other organizations, and planning and executing internal and external meetings (e.g., sending out meeting requests; ensuring background documentation is prepared; developing an agenda; setting up the meeting space, web conference, and/or teleconference), scientific conferences and special events.

*Position contingent on contract award


About Us


Camber Corporation is headquartered in Huntsville, AL. Founded in 1990, we have over 106 locations worldwide. We provide responsive engineering services and technical support to our customers worldwide. Camber recognizes its employees are its greatest asset, and customer-focused efforts are the primary reason for its success. Key competencies include Information Technology, Homeland Security including support for the development of Chemical and Biological defensive systems, Training and Education including Distributed/Distance Learning, development of Decision Support Systems, Modeling and Simulation, Systems Engineering, and Software Engineering. Camber Corporation provides simulation based tools and services for training, mission planning, rehearsal, after action reviews, virtual reality command and control, and engineering analysis.

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