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Administrative Assistant Receptionist
This Administrative Assistant/Receptionist position will report to the VP of HR with matrix reporting to New Albany site leadership. This is a Part Time position (30 hours/week 8:00am - 3:00pm EST) and will be responsible for multiple tasks at the New Albany facility to include but not limited to: HR and site administrative support; data entry, tracking, reporting and processing information along with receptionist duties; greeting customers, front door monitoring, answering phones as well as coordinating various projects across sites such as employee committee activities, company store processing (discount tickets/logo gear etc) and multiple site event planning. Duties:Job Description and Responsibilities Answer all phone calls at the New Albany facility and direct calls to appropriate staff. Greet customers, post customer announcements to front lobby TV monitor, and interact with customers. Monitor lobby and sign in sheet Hand out safety glasses to visitors. Assist Human Resources department with administrative activities and work on special projects as needed. Provide site administrative support tasks Sort and distribute mail. Order lunches for meetings and help with clean up. Communicate between Newark and New Albany sites when packages and samples need delivered. Work with purchasing to stock needed items in the kitchen. Maintain stock of office supplies and send request to purchasing. Book hotel rooms and call taxi service for vendors, customers, board members and leadership team as needed. Sign off on delivered packages from postal services Promote awareness of Company and Community activities and drive involvement. Provide visibility and recognition to site mgrs. On employee birthdays and employment anniversaries. Responsible for employee committee store activities for Newark and New Albany facilities: Purchasing/stocking employee store items Placing consignment and clothing orders Improve employee committee store administrative processes (automate ordering and distribution where possible) Work with finance to implement efficient accounting practices for payroll deductions and tracking sale of all items and automating processes where possible. Generate contacts with local businesses to obtain special employee discounts Lead employee committee activities: Maintain an employee committee roster for each US facility to accommodate all shifts. Organize, plan and schedule monthly/Qtrly employee committee events for multiple facilities with detailed itineraries (Newark, OH; New Albany OH; and Connecticut site.) o Coordinate plans with site HR leaders. Qualifications:Key Qualifications Strong administrative skills and computer skills with 2-3 years knowledge and experience with Microsoft excel, PowerPoint, Word and outlook (Experience with scheduling on outlook calendars. ) Visio experience is a plus. Must be easily approachable, professional with strong interpersonal skills Must possess strong customer service skills including Telephone etiquette and oral/written communication skills. Experience in customer service is a plus Strong planning and organizing skills Must be prompt and on-time (must open doors at 8:00am est) A person who shows initiative and is a team player with leadership qualities Must be flexible and adaptable to change with a continuous improvement mindset Ability to multi task Capable of handling interruptions at last minute. Can lead projects/initiatives Must be able to maintain confidential information Capable of working in a noisy area and still able to maintain concentration. Other: Hours: 8:00am to 3:00pm EST Salary/non-exempt position Competitive pay and some benefits Career advancement opportunities Company Description Established in 1965, Anomatic is a diversified manufacturer of anodized aluminum packaging for the pharmaceutical, medical device, spirits, cosmetic and health & beauty industries worldwide. Today, Anomatic's state of the art facilities in Ohio, Connecticut and Suzhou, China offer expertise in product design, metal forming, anodizing, decorating and assembly.