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  • Office Assistant III

    (Job via CareerBuilder) AGL Resources, Inc.Union, NJ

    Job #116201502

  • Company Information:

    Elizabethtown Gas

    Elizabethtown Gas delivers service to approximately 273,000 residential, business and industrial natural gas customers in New Jersey. The utility serves parts of Union, Middlesex, Sussex, Warren, Hunterdon, Morris and Mercer counties. Services include:

    • Maintaining the gas pipeline infrastructure
    • Responding to and repairing gas leaks
    • Selling natural gas service to residential, commercial and industrial customers
    • Providing customer service and billing customers for gas service
    • Offering online customer information about natural gas and gas-fueled products

    Elizabethtown Gas contributes to the communities it serves through employee volunteerism and donations to energy assistance programs and nonprofit agencies.

    More information on AGL Resources' New Jersey utility can be found at www.elizabethtowngas.com.



    Overview:

    About AGL Resources

    AGL Resources (NYSE: GAS) is an Atlanta-based energy services holding company with operations in natural gas distribution, retail operations, wholesale services, midstream operations and cargo shipping. As the nations largest natural gas-only distributor based on customer count, AGL Resources serves approximately 4.5 million utility customers through its regulated distribution subsidiaries in seven states. The company also serves more than one million retail customers through its SouthStar Energy Services joint venture and Nicor National, which market natural gas and related home services. Other non-utility businesses include asset management for natural gas wholesale customers through Sequent Energy Management, ownership and operation of natural gas storage facilities, and ownership of Tropical Shipping, one of the largest containerized cargo carriers serving the Bahamas and Caribbean region. For more information, visit www.aglresources.com.



    Responsibilities:

    Provides advanced-level administrative support to resources and support of business operations.
     

    Representative Duties and Responsibilities:

    • Provides administrative support to Supervisors and field staff; prepares, reviews, and updates correspondence including letters, memorandums, reports, and presentations; answers and screens in-coming phone calls; reviews and screens email; updates organizational charts.
    • Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures Manager fulfills business and personal meeting obligations.
      Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual equipment, participant invitations).
    • Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants).
    • Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; process invoices for payment.
    • Administers the assignment of pagers and cell phones (as applicable); updates phone/pager list.
    • Coordinates special projects or assignments unique to business unit.
    • Develops standard and ad-hoc reports; analyzes and summarizes data for management use.
    • Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing.
    • Serves as liaison for addressing customer service and field personnel inquiries; researches, resolves, and responds to inquiries with minimal guidance.
    • Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines.
    • Processes confidential information; maintains confidentiality.
      • Creates orders and completes data entry work as needed
      • Enters and maintains accurate payroll records for field personnel
      • Must be available to work on evenings and weekends as needed
    • May backup other Administrative positions.




    Requirements:



    Education and Experience:

    Required: High school diploma or GED

    Preferred: Associates degree in Business or Office Administration

    Or

    Equivalent academic education and experience

    Skills:

    Required:

    • Demonstrated ability to handle information in a sensitive and confidential manner
    • Demonstrated ability to work with all levels in the organization
    • Demonstrated ability to work independently
    • Judgment and discretionary skills
    • MS Word - intermediate proficiency
    • MS PowerPoint - intermediate proficiency
    • MS Excel - intermediate proficiency
    • PeopleSoft Financials - intermediate proficiency
    • Time management skills

    Certifications/Licenses: None required

    AGLR Enterprise Competencies:

    Driving  Results                                              Collaboration and Building Relationships

    Learning and Thinking                                    Industry Knowledge/Business Acumen

    Honoring Corporate Values & Standards      

    Working Conditions/Physical Requirements:

    Office Support

    Keyboarding = 80-90%

    Travel = 0

    On-call = 0-30%

    Disclaimer: This information describes the general nature and level of work performed by employees in this job.  The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required of employees in the job. Reasonable accommodation may be made to qualified disabled individuals for performance of essential duties and responsibilities.

     

    AGL Resources is an Equal Employment Opportunity and Affirmative Action employer. We maintain a drug-free workplace.

    Updated

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