Req Number 38798BR
Job Title Office Manager/Supervisor
Job Code and Payroll Title 7247 ANALYST III-SUPV
Location Parnassus Avenue
Department Name The Department of Surgery, Division of Transplant
Work Days MONDAY - FRIDAY 8AM - 5PM
Shift Length 8 Hours
Job Summary The Department of Surgery, Division of Transplant
UCSF transplant researchers are leaders in the field, pursuing studies related to organ preservation, utilization, and allocation; surgical technique; pre and post-transplant medical management; drug investigations, human immune responses, and more. The Division of Transplant Surgery at UCSF is deeply committed to offering the best clinical care, the most productive and innovative research programs and an outstanding educational program that trains future leaders in the field of transplantation.
The Office Manager/Supervisor will serve as the academic office manager/supervisor for the Division of Transplant in its administrative interactions with the academic support staff, research and laboratory staff, the parent Department of Surgery, and other campus and medical center departments. S/he will supervise staff members who support faculty serving as transplant surgeons with full academic appointments and responsibilities, who have research studies (contracts and grants), teach at multiple levels in the School of Medicine and UCSF Medical Center, and perform other academic functions. This position has responsibility for time and attendance accounting and adherence to policies and procedures for personnel management, purchasing approvals, and general office management and supervision. These duties require excellent analytical skills, human resource and personnel supervision and management experience, knowledge about academic medical management, liaison with faculty, clinical and clinical representatives as well as knowledge of campus purchasing and finance policies and procedures, and must have independent and mature judgment at the highest levels of discretion and sensitivity. S/he is responsible for oversight of all personnel performance management, space allocation, purchasing of equipment and supplies inventory, reorganizations and renovations, equipment and finance audits, and division web site development.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
Required Qualifications . Bachelor's Degree
. Five years of administrative experience working in a large academic or medical institution
. Five years of experience supervising administrative teams in a union environment
. Experience working with faculty and/or physicians
. Excellent written and verbal communication skills
. Comprehensive understanding of administrative/organizational processes/behaviors/principles
. Excellent proven interpersonal and supervisory skills
. Knowledge and proven competency in the use of computer based HR, payroll, timekeeping, purchasing, reimbursement systems
. Knowledge of HR policies and processes
. Detailed understanding of complex Human Resource principles and guidelines
. Excellent time management skills: a natural inclination for multi-tasking. High level of motivation; strong ability to organize and prioritize
. Ability to work independently; ability to respond positively to daily changing priorities
. High degree of innovation and motivation; commitment to excellence
. Professional attitude
. Detail oriented; works with a high level of accuracy
Physical Demands: requires sitting; standing; walking; squatting; bending; waist twisting; kneeling; climbing stairs; climbing ladders; reaching up to shoulder height; reaching above shoulder level; carrying/lifting 30 pounds; pushing/pulling 30 pounds; gripping/grasping, fine/gross finger manipulation; repetitive movements of upper and lower extremities; may be exposed to loud noises; dust, fumes or gases; differentiate color.
Note: Physical/Health Screening, fingerprinting and background check required.
Preferred Qualifications . Master's degree (preferred).
. Experience working for clinicians in a patient care setting.
. Experience managing a large office
. General web design and maintenance
. Campus and Medical Center Financial System experience to include Weblinks, CLS, MyExpense, BearBuy, MyAdvance.
Position Type Full Time