Executive Administrative Assistant

Executive Management * Business Operations * Commercial Real Estate * Legal Assistant * Computer Technology * Services & Sales
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CAREER SUMMARY
A Production management professional with a demonstrated track record of administered achievements that have positively impacted profitability, productivity, ••••• years of experience planning daily operations within fast-paced high volume environments.
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PROFESSIONAL EXPERIENCE

BRIXCO INC - Omaha, NE May ••••• to Present
Wine Sales Specialist
Education, training and hospitality events for customers
Identifying customer initial needs, restock, loss prevention.
Transactions, Opening, and closing of retail store.

PARTYTYME DJ PRODUCTIONS - Omaha, NE August ••••• to Present
Event Planner DJ Light Effects
Audio / visual production
Venue and contract negations for event
Organize layout setup and expedited plan for venue
Developed plan, specifications and supervise schedules to insure a smooth transition during event.

MSI SYSTEMS INTEGRATORS - Omaha, NE March ••••• to Jan •••••
Business Operations Analyst
Responsible for problem isolation and resolution, reducing expenses and improving the bottom line; this resulted in approximately $6,•••••,••••• in savings over four years. Position created to lead and track revenue while maintaining accountability of team.

&#•••••;Provide data to support unit revenue and profitability objectives:
Directed the financial management tracking up to ••••• Enterprise Software Services projects.
Provide management staff with reporting of consulting team utilization data.
Assist management staff with accurate reporting of monthly forecast data.
Analyzed business processes to identify challenges and created solutions, developed new streamlined procedures, enhanced existing information for better reporting.
Managed and motivated staff by providing strategic staff development and training on all operating systems and quickly learned to instruct on the utilization of systems current databases
Oversaw and Tracked all client project life cycle deliverable for ••••• project mangers and up to ••••• IT consultants.
Prepare graphs, charts in Visio, PowerPoint, SharePoint, CRM, and Change point.

&#•••••;Developed and maintained communication in a cooperative and professional manner with all levels of management and staff by:
Developed and maintain an understanding of application dependencies, workflows, and processes surrounding enterprise applications.
Provided data to support solutions revenue and profitability on all projects forecasted.
Communicate with all levels of diversified internal and external customers.
Advocate providing analytical perspectives to important strategic decisions. Lead cross-organization project management, improving communications. Served as liaison between Finance and IT for enterprise solutions, managed services, and infrastructure projects.

Morrissey Appraisal Services Omaha,NEJan ••••• to March •••••
Office Assistant
Created appraisals, updated and research data from county assessors site, and gathered information from MSL listing.
Maintained documentation of business, systems requirements, process flows, data requirements, along with prepared graphs, charts documentation.
Detailed and created office procedures for training new hire.

APF Midwest, INC - Omaha, NE ••••• Feb ••••• to Dec •••••
Office Manager - Executive Assistant
Skilled and advanced, confidential administrative duties supporting President and Vice President
Perform a key processing role in successful completion of multi-million dollar loan projects.
Ability to read, analyzes, and interoperates complex financial and legal documents.
Maintained official corporation records and executed administrative policies determined by, or in conjunction with management.
Proof reading documents for mortgage, and commercial loans.
Protect the confidentiality of clients legal documents.
Managed accounts payables, receivables in QuickBooks, and capital expenditures, prepared aerial photos, marketing layouts, and presentation packages for clients review.
Experienced, advanced in Microsoft Office, PowerPoint, Visio, work and Microsoft Outlook.
Troubleshoot Basic PC problems and system interface.
Coordinating and equipping new offices, inventory, capital expenditures, and insurance certification.

MITCHELL BROADCASTING - Omaha, NE ••••• to •••••
Office Manager

Manage cross-functional team and production personnel at radio office and studio containing staff of ••••• sales executives (••••• the Edge).
Screened telephone calls, managed calendars and appointments, Communicated with individuals at all levels in the organization, industry and community.
Marketing of CDs, prizes for Radio promotions and events.
Input daily, accounting activities for four major radio stations, data entry, traffic data logging, compared, review, and compiled reports on data entered.
Set appointments scheduled meetings, screened callers, walk-in then refer to appropriate staff member or locations.
Marketing of CDs, prizes for Radio promotions and events

Systems Knowledge/Used:
Knowledge & Training: New Hires, Managers on company systems, products, and software.
&#•••••;Webinar Software:- Used to run internet based meetings via internet/web meeting
&#•••••;Advanced Microsoft Office Software:- Excel, Word, Access, Photo Shop Pro, PowerPoint, Adobe Pro.
&#•••••;Visual Business Suites (VBS):- Tracking & Time Conformance, Evaluation & testing software
&#•••••;Lotus Notes Email: - Proficient work knowledge with all Windows products
&#•••••;Project Office Application (POA): - Setup project and support for Project Managers. Project application
&#•••••;Sales Forecasting Tool (SFT) software: - Preparation, review projects, compile reports for VP & PMPs.
&#•••••;Great Plains (PDK) software:- Former time entry, reports, & accounting system.
&#•••••;CRM software:-Project setup, review time entry, setup codes.
&#•••••;SharePoint Site Administrator:- Administrator, design, access control.
&#•••••;Crystal Reports:- Project Report tracking, creating, sorting, grouping, filtering parameters, declaring formulas and variables

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ADDITIONAL EXPERIENCE:

J.C. PENNEYS - Omaha, NE ••••••••••
Associate Sales & Services
Slated for fast-track promotion as Management Trainee
Proven experience as product manager in the retail payments industry
Conduct surveillance to detect theft, safety hazards, and other forms of shortage loss.
Set up displays and designs of available products.
Handled cash, check, credit card, returns transactions
Complete tasks with speed, accuracy, and attention to positive customer service.

HOBBIES
Drama Booster VP 3 years ••••• to •••••
Directed annual events, Organized and expedited Event Planning, Banquets, setup, decorate, sales, catering of meals and organized sale of DVDs and CDs.
Marketing for Ad placement for Business Advertisements and parent ads in playbills
Solicited donations for organizational funding and silent auctions
Theme dcor and ambiance conception
Lead volunteer marketing efforts and sent out announcement letters
Increase visibility by promoting the importance of the MSHS Drama booster organization
Established budgets, review locations to ensure best rates by skillfully negotiating with suppliers, vendors

TRANSFERABLE SKILLS:
Strong problem solver thats resourceful and able to work independently and efficiently. Excellent customer service, human resources, and public relations skills, Customer service,Advanced knowledge and Proficient in Microsoft Office suites products, excel, Word, Excel, PowerPoint and Visio, SharePoint.
Extensive knowledge of business procedures and all business equipment and structures.
Supervision of up to ••••• other employees with ability to delegate and work well as a team player
Coordination of meetings, conference rooms, planning and scheduling internal and external
Thorough understanding of Web and internet navigations
Quick learner, along with training clients and team on internal systems.


References available upon request