Executive Assistant, Office Manager

SUMMARY:
Extensive administrative and executive assistant experience supporting departmental presidents, executive vice presidents, senior vice presidents and others. Excellent verbal and written skills, experienced at interaction with high level management, filmmakers, talent and their representatives as well as the general public. Self-motivated, organized, well-presented, punctual and personable. Very experienced with PC and MAC, Excel, PowerPoint, Visio, Outlook, Lotus Notes, Filemaker, Adobe Photoshop, Acenza and Word.


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THINK JAM DIGITAL CREATIVE/PR AGENCY•••••
Hollywood, CA
Office Manager / Account Exec
Over saw daily operations of the office while offering support to five other employees and the VP. Handled researching and ordering of office supplies and equipment and was able to save the company hundreds of dollars in doing so. Set meetings and interviews, followed through with clients on overdue payments and requests for assets to complete projects. Researched, offered ideas and contributed to brainstorm meetings for upcoming projects.


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•••••TH CENTURY FOX HOME ENTERTAINMENT•••••
Century City, CA
Executive Assistant to Senior VP Global Marketing
Full support to the SVP, coordinated meetings, interviews, arranged travel, compiled and submitted expense reports, researched various vendors and compiled detailed lists of their skills/pricing/experience. Researched and over saw the movement of over one million items of merchandise from one distribution company to another including donating and recycling a number of items bringing the total to less than five hundred thousand items saving the company thousands of dollars annually in storage rental. Supported the PR and Digital departments by setting meetings, coding invoices and submitting for payment, requesting purchase orders and following through on payments for vendors and outside consultants.


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METRO-GOLDWYN-MAYER/UNITED ARTISTS
Century City, CA
Executive/Administrative Assistant
Full support to SVP Publicity and Special Events, coordinated meetings, compiled and submitted expense reports, extensive contact with senior level management and filmmakers/talent/reps., scheduled and staffed Academy screenings and created and tracked screening reports, updated Academy database, thus giving managers and VPs more time to concentrate on their duties. Supported the SVP of Corporate Communications, arranging travel/private planes for company executives, setting meetings with management and VIPs, liaise with MPAA in Washington DC, created ads for trade publications (salute, congratulatory, condolence), created and maintained video tape library of press breaks relating to the studio and executives. Assisted CEO in his assistants absence and provided support for the EVP and Managers of Corporate Communications. Full support to SVP Sales, coordinated travel for SVP and sales managers across the U.S., arranged large meetings on and off site, complied expense reports for SVP and managers.


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SONY PICTURES ENTERTAINMENT••••• Culver City, CA
Executive/Administrative Assistant
Assisted the President and EVP of Marketing by performing general office duties, taking and transcribing dictation, greeting filmmakers and talent for meetings and/or interviews. Offered full support for EVP Publicity, Promotion and Field Operations. Handled extremely busy office and phones, scheduled meetings, travel, compiled and submitted expense reports, supported staff at press junkets, premieres, all media screenings, academy screenings, special events. Accompanied filmmakers/talent to annual ShoWest convention in Las Vegas, arranged private planes for talent, hotels, limos. Earned the respect and trust of executives and film-makers/talent as well as co-workers.


REFERENCES AND ADDITIONAL INFORMATION AVAILABLE UPON REQUEST.