HR Coordinator

SUMMARY

Coordinator, Office Manager, and Executive Assistant, with many years experience, who worked in Human Resources, Marketing/Public Relations, Engineering, for international telecommunications, aerospace, medical software, and financial firms. Recognized as a dedicated and loyal employee who always demonstrates a positive attitude.

Autonomous and Team Player
Attention to Detail
Organization
Problem Solving
Computer literate (Word/PowerPoint/Excel/Outlook)
Analytical
Languages (English/French/Spanish/Greek)
Artistic Talents


PROFESSIONAL EXPERIENCE

CIBC, WORLD MARKETS INC., Montreal, Quebec ••••• (contract)
Investment Banking

Executive Assistant
Interact with internal and external clients; heavy scheduling of meetings using Outlook; completing monthly expense reports for 3 Managing Directors using a sophisticated software; PowerPoint presentations; updating important client working lists; updating CIBC Quantum database with client information; travel arrangements respecting CIBCs travel policies; organizing important luncheons with clients; preparing cheque requisitions; ordering gifts for clients; correspondance on behalf of the Managing Directors;

PRICEWATERHOUSECOOPERS LLP, Montreal, Quebec Nov-Dec •••••
PwC provides industry-focused services for public and private clients

Administrative Assistant
Pre-screening interviews; scanning and filing CVs on database.

Assisted the Human Resources department by pre-screening candidates and selecting appropriate ones for face-to-face interviews for particular mandates.
Updated all the CVs on the HR database
Cleared the departments outstanding administrative work.

BCA RESEARCH INC. Montreal,Quebec ••••• •••••
Financial Research Firm

Human Resources Coordinator / Executive Assistant to CEO

Screen CVs; carry out interviews; administer profile analysis tests for candidates; update confidential personnel files; post new job openings on various websites and contact recruiters, locally and internationally; ensure reports are received on schedule; maintain CEOs agenda; travel arrangements; coordinate videoconferences and company events.

Coordinated office renovations with contractors, as per the timeline and corporate Directors instructions.
Successfully coordinated the implementation of Bill ••••• on annual employee training, which helped the Company reach its goal to spend 1% of the annual profits on employee training.
Self-trained and created several personnel reports using an HR Office Software, which became the tool used and maximized the human resources role.
Organized and coordinated a three-day sales offsite at Montebello for the Sales Department. and executive management, which reduced costs and allowed for successful meetings.


VISUALMED CLINICAL SYSTEMS, Montreal, Quebec ••••• •••••
Medical Software Company

Coordinator Administrator / Office Manager /
Executive Assistant to CEO

Screen CVs; maintain confidential personnel files; coordinate employee benefits program; organize trips; produce loan agreements (Promissory Notes); carry out occasional Spanish-English translations; create PowerPoint presentations; supervise and delegate work to the receptionist.

Took over all the personnel files that were unorganized and created an orderly filing system.
Created templates for loans provided by various firms/private investors facilitating paybacks.


TELESYSTEM INTERNATIONAL WIRELESS INC. (TIW), Montreal, Quebec
••••• •••••
Telecommunications Firm

Executive Assistant to the Vice President and Executive Director for Latin America Business Development

Prepare complex expense reports containing foreign currencies; organize business trips; prepare PowerPoint presentations in English and Spanish; maintain executive agenda; communicate with Latin American clients; coordinate visits with high-level people from Latin America.

Worked on a major proposal that earned TIW a license to operate telecommunications services in various important cities such as Brazil, thus, earned us several important contracts.
Acted as the key person for complex expense reports containing foreign currencies that avoided backlog and expedited reimbursement of expenses.
Served as a translator/communicator in Spanish when important calls were made to Latin America, and for incoming calls from potential new clients.


CANADAIR BOMBARDIER, Montreal, Quebec ••••• •••••
Aerospace Industry

Senior Secretary to 2 Vice Presidents of Marketing (Asia & Latin America) / Head of Engineering

Prepare expense reports; book business trips to Asia and Latin America; prepare PowerPoint presentations in English and Spanish; organize visits and meetings for high-level clients; maintain executive agendas. Organize and entertain spouses of high-level clients travelling to Montreal for annual program review.

Worked diligently for 2 months with the Vice President on a proposal presented to the Spanish Air Force that earned Canadair-Bombardier a major contract worth US$•••••M, in the sale of ••••• amphibious aircraft.
Became the right-hand person for communicating in Spanish with the Spanish Air Force representatives who were based in Montreal for a two-year contract, and ensured their stay was as comfortable as possible.
Analyzed sea states according to special navigation maps, and assisted Marketing in various sea conditions for water scooping based on a business proposal for the sale of CL••••• firefighting aircraft.
Received official letter of appreciation that was sent to the Director of Marketing from the General of the Spanish Air Force in recognition for all the support I had provided for those two years.

EDUCATION

Bachelor of Arts with Distinction (Spanish)
Concordia University,
Montreal, Quebec. ••••• (part-time)

Diploma in Collegial Studies (Secretarial Sciences & Business),
Vanier College, Montreal,Quebec •••••

PROFESSIONAL DEVELOPMENT / TRAINING

- Freelance Writing ICS Correspondence School, Toronto, Ontario
- Techniques of Public Communication- Concordia University, Montreal, Quebec
- Writing for Radio and Television - Concordia University, Montreal, Quebec


AWARDS / RECOGNITION

- Editors Choice Award for Outstanding Achievement in Poetry
presented by The National Library of Poetry
- 2nd Prize Award presented by the Greek Consulate in Montreal, due to a research paper on Ancient Greek Civilization, which was part of a student contest.


INTERESTS

Singing. Launched my own CD with International songs.
Interviewed on Greek television program
Interviewed on Greek radio stations
Writing poetry, travelling, meeting people of different cultures, movies, and reading.
Spanish-English translations
Voice-overs for various companies.