Manager, Purchasing

••••••••••RESUME
My experience has been principally in the areas of Procurement, Inventory Management and Control, and Logistics. Considerable experience in Budgeting, and Property Control, and systems for the control of Maintenance of Property and Equipment. This includes development of computer systems on mainframes, minicomputers and PCs in the aforementioned areas of expertise. Sixteen (•••••) years experience with (PCs) in both programming systems and operating various Windows software packages such as FoxPro, dBase, Microsoft Office (Access, Excel, Word, PowerPoint), Harvard Graphics for Windows, Freelance Graphics for Windows as well as other word processors and spreadsheets. Some experience with Project Management packages such as MS-Project for Windows as well as with Intuit QUICKBOOKS. Also trained in FOCUS, a mainframe Report Writer System.•••••Education:
Universities of Illinois/Maryland 3 Years - Major - Teaching of Spanish
U.S. Navy•••••••••• Years - Various Courses in Procurement, Inventory,
Accounting, Budgeting, Maintenance Control,
Computer System Development, Logistics and
Transportation•••••Other Skills
••••• Speak, read, write Spanish fluently, Portuguese well, French fair. Speak a little Vietnamese and a little Arabic. Spanish and Portuguese were learned through a combination of residence in Spain, Portugal and Cuba, frequent visits to Central and South America, formal training at the Universities of Maryland and Illinois, and the Berlitz Institute in Madrid, Spain and Lisbon, Portugal. Vietnamese learned at the Defense Language Institute, and Arabic learned through residence in Saudi Arabia and Morocco. Also understand some Italian which is similar to Spanish.
••••• Extremely proficient in the use of PCs and many of the commercial software packages
available under Windows •••••, •••••, ••••• and XP. These packages include Microsoft Office ••••• Professional, FoxPro, Harvard Graphics, Freelance Graphics, and many others.
••••• Excellent communications skills, particularly in the preparation of system documentation such
as functional specifications and procedures for a variety of computer systems, development of
training materials for these systems, and the providing of classroom and On-the-Job training
to Saudi and TCN personnel in the systems developed. Also, gave English language
instruction while giving this training.
••••• Considerable experience in the writing of operating procedures in the areas of Materials
Management, Finance, Shipping, Receiving, Transportation, Financial Functions as well as
others.••••• •••••EMPLOYMENT HISTORY•••••••••• April ••••• Present
Traveled a lot and attempted retirement again, but got bored again.•••••••••• October ••••• - ••••• April •••••
J.E. May Properties, Auburn, Alabama
Position:•••••Office Manager
Beginning Salary: $•••••,••••• per annum
Ending Salary: $•••••,••••• per annum
Supervisor Name: ••••• E. May
Telephone No: Deceased•••••Duties
Performed all office, budget and accounting (A/P, A/R, G/L) functions for a small construction company which was also engaged in operating condominiums, a Water Park, an RV Park and an Amusement Park. Maintained all checking accounts (Approx. •••••), payroll records for approximately ••••• personnel using QuickBooks accounting software as well as Peachtree Accounting. Prepared Social Security Tax returns (•••••, •••••) as well as State of Alabama Tax returns, City of Auburn and Lee County Tax reports and returns. Performed all Purchasing functions as well as Inventory functions. Procured all miscellaneous services such as telephone service, cell phone service, walkie-talkie service, etc.•••••••••• June ••••• - ••••• October •••••
Attempted retirement, but it got boring.•••••••••• July ••••• - ••••• June •••••
American Trans Air (ATA), Indianapolis, Indiana
Position:•••••Maintenance Financial Analyst
Beginning Salary: $•••••,••••• per annum
Ending Salary: $•••••,••••• per annum
Supervisor Name: Peter Mandell
Telephone No: (•••••) ••••••••••Duties
Operation of an accounting system on a LAN using Microsoft Access Database Management System. System utilized for accumulation of aircraft maintenance costs, depreciation expenses for aircraft, aircraft engines, major overhauls, etc. Also, utilized a purchasing and inventory system called Maxi-Merlin which was developed by U.S. Air for airlines. Performed analyses of the various operations of both systems with the goal of enhancing the operation of these systems. Assisted in preparation of Capital and Expense Budgets for the Maintenance Division. This was for the procurement of aircraft engines and their overhaul, maintenance of aircraft and other equipments in the Maintenance Division Also responsible for investigating problem areas in the purchasing and inventory system as well as monitoring compliance by the various departments utilizing this system. Involved in the enhancement of both systems as well as in the development of other systems for use in the Maintenance Division such as a Labor Collection system, a Work Order system and the interfacing/integration of these systems.•••••Major Accomplishments
••••• Developed several modules in Access for processing downloads of data from the Maxi-Merlin
system and several Oracle systems such as Accounts Payable and the General Ledger for
comparison of data as well as analysis of this data.
••••• Developed several training modules for use in the training of newly hired personnel. These
modules were primarily for use in teaching our system in Access to these personnel.•••••••••• August ••••• to ••••• June •••••
Saudi Arabian Airlines, Jeddah, Saudi Arabia
Positions: Mgr. Inventory Systems; Sr. Systems Support Analyst; Sr. Financial Analyst; Supv. Inventory Systems; Supervisor, Materials Management Procedures
Beginning Salary: $•••••,•••••,••••• per annum
Ending Salary: $•••••,••••• per annum
Supervisor Name: Leo Whitener
Telephone No: Unknown•••••Duties
Operation, maintenance and enhancement of all computer systems utilized by the Materials Management Division. Responsible for implementation of ATA Spec •••••, and later initiated the implementation of Spec ••••• which are electronic purchasing/ordering systems. Administered contract for computer services while Project Manager for a major enhancement project. Responsible for preparation of Division budgets, both Capital and Expense Budgets which encompassed the procurement of all Capital equipment for the Materials Management Division as well as the procurement of aircraft engines and other Capital equipments for the Maintenance Division. Evaluated Vendor Performance based on delivery on time, quality, etc. Responsible for all Training and Procedures in Materials Management including some English language instruction in the areas of Materials Management being taught, and responsible for coordinating procedures that affected other operating divisions with the affected division. This included teaching Purchasing functions to Buyers along with the operation of the computerized Purchasing system. Responsible for management of an Inventory of approximately •••••,••••• part numbers consisting of aircraft spare parts (Expendable, Rotable, Repairable and Capital i.e. Aircraft Engines), subsistence items, POL, construction materials, office supplies and other commodities, and valued at approximately ••••• BILLION Saudi Riyals (US $•••••,•••••,•••••). Was also responsible for determination and disposal of Excess and Surplus materials. Performed Inventory Audits of Warehouse Materials. As Sr. Financial Analyst performed analyses of operating costs, inventory levels, etc at the direction of the Vice President Finance.•••••Major Accomplishments
••••• Developed PC system for downloading of Capital and Expense budget information from the Finance Division used in the preparation of budgets for Materials Management and Maintenance Divisions.
••••• Enhancement of mainframe computer system to include functions for control of Salvage and
Disposal operations.
••••• Project Manager for enhancement of a system called MEMIS (Maintenance and Engineering
Management Information System) which extended the system to the Airlines Procurement
Offices in Houston, Texas, London, England and Frankfurt, Germany. In addition, wrote the
specifications for the development of a Shipment Tracking module for this system.
••••• Project Manager for development of Interim Purchasing and Accounts Payable System on HP
••••• Minicomputers at the Procurement Offices in the USA, England, and Germany.
••••• Developed a PC based Interim Purchase Order Tracking System for use in conjunction with
MEMIS until such time as enhancements could be developed on the mainframe system.
••••• Revamped the Training Department in Materials Management to provide both computer
system training and functional area training for all division personnel including Management.
••••• Project Manager for development of a Maintenance Costing System. Coordinator for
the implementation of a mainframe software package known as On Line Accounting System
(OLAS) sold by Quality Software Products of Newcastle, England as well as development of
an interface between an Accounts Payable System and the Purchasing and Inventory System
used by Saudia at the time.
••••• Assisted in the writing of functional specifications for the Accounts Payable system and the
interface with the Purchasing and Inventory System. •••••February ••••• to August •••••
Morrison-Knudsen Saudi Arabia Consortium, Al Khobar, Saudi Arabia
Positions:•••••Senior Purchasing Agent; Purchasing Agent
Beginning Salary: $•••••,••••• per annum
Ending Salary: $•••••,••••• per annum
Supervisor Name: Ensil Malone
Telephone No: Unknown•••••Duties
Purchasing Agent buying spare parts for construction and automotive equipment. In December ••••• promoted to Sr. Purchasing Agent and assigned responsibility for the purchase of all commodities with the exception of spare parts. Supervised 7 Purchasing Agents and 2 Purchasing Clerks. Acting Purchasing Manager when required. Audited all buys to ensure compliance with regulations. Reviewed purchase requests to ensure that they were within budgetary limits.•••••Major Accomplishments
••••• Suggested establishment of a section for the Emergency purchase of parts for Deadlined
Equipment. Implementation of this suggestion resulted in the release of a considerable amount of money being held by the client because of the number of equipments previously
"Deadlined."
••••• Trained Section Heads (Sr. Purchasing Agents) in the auditing of purchase documentation to
ensure compliance with Armed Services Procurement Regulations - ASPR (as they were
called at the time) in order to avoid problems with the U.S. Corps of Engineers which was
acting as client on behalf of the Saudi Arabian government. Implementation of this procedure
measurably decreased the amount of disallowed charges on billings to client.•••••May ••••• to February •••••
City of Milwaukee, Wisconsin
Position:•••••City Inventory Manager
Beginning Salary: $•••••,••••• per annum
Ending Salary: $•••••,••••• per annum
Supervisor Name: Harold F. Leatherby
Telephone No: Unknown•••••Duties
Responsible for the design, implementation and operation of a computerized purchasing and inventory system in support of City-Wide warehousing operations which supported City-Wide Maintenance and Repair operations and projects. Responsible for training Purchasing and Warehouse personnel in the system developed. Designed an Interface with a Maintenance Control and Costing system. Provided conceptual design for a Property Control System for control of Real Property and Movable Assets. Directed the citys Salvage Disposal Operation. Assisted the City Purchasing Agent in the supervision of various activities such as the operation of the Print Shop, and acted as Deputy City Purchasing Agent in his absence.•••••Major Accomplishments
••••• Installation of the above mentioned computer system
••••• Initiated auctions of items such as cars, trucks, police recovered bicycles, and many other
items of city surplus equipment which resulted in a tremendous increase in revenues for the
city. Also, initiated a change to state statutes to enable Milwaukee to set up a "Country Store"
type of operation for the fixed price sale of small items that had been declared surplus by the
various city departments and bureaus. These items had previously been sold as mixed scrap
metal at extremely low prices.•••••November ••••• to May •••••
U.S. Navy - Supply Department, U.S. Naval Base, Great Lakes, Illinois
Positions:•••••Assistant Director, Inventory Control Division; Administrative Division
Officer
Beginning Salary: $•••••,••••• per annum
Ending Salary: $•••••,••••• per annum
Supervisor Name: LCDR Chase
Telephone No: Unknown•••••Duties
Directed procurement and inventory control functions. Responsible for operation of Maintenance
Control and Costing System for movable property on the base at Great Lakes. Responsible for
all departmental budgeting, both Capital and Expense, training programs, as well as personnel functions. Participated in upgrade of computer systems and subsystems for all functions. Performed Inventory Audits of Warehouse Materials.•••••Major Accomplishments
••••• Initiated a computerized system for controlling maintenance costs for movable property on the
Naval Base at Great Lakes.•••••February ••••• to November •••••
U.S. Navy - Supply Dept, Morocco - U.S. Navy Training Command, Kenitra, Morocco
Positions:•••••Transportation Officer/Asst. Matls Div. Officer; Supervisor, Control Division
Beginning Salary: $8,••••• per annum
Ending Salary: $•••••,••••• per annum
Supervisor Name: CWO3 ••••• Lauerman
Telephone No: Unknown•••••Duties
As T.O./Asst. Materials Division Officer, directed all transportation, distribution, material control, and warehousing functions of U.S. Navy in Morocco. Negotiated transportation contracts, and administered same. Was also responsible for all Ocean and Air Freight shipments to and from Morocco for the U.S. Navy in Morocco. As Control Division Supervisor was responsible for procurement and inventory control in support of vehicle and equipment maintenance, construction, aircraft operations, and maintenance of facilities. Prepared procurement fund budgets. Negotiated and administered contracts for various types of materials and services - primarily spare parts, POL products, and subsistence items. Responsible for departmental training Programs including some instruction in the English language to Moroccan personnel.
Attended Navy Field Purchasing course at NRPO Naples, Italy.•••••Major Accomplishments
••••• Established new markets in Southern Spain for produce and chemicals which resulted in
lower costs to U.S. Navy for these types of materials.
••••• Initiated cross-training of all Moroccan personnel which resulted in a more efficient operation.
••••• Established regular meetings with vendors, customer departments, etc to discuss problems
and potential problems. This practice virtually eliminated bottlenecks in deliveries, hard
feelings between the Navy and vendors, and greatly improved efficiency.•••••Prior to February •••••:
Held various positions of responsibility in Portugal, Vietnam, Cuba, Spain, and the United States. While in Cuba participated in the development of computerized procurement and inventory control systems as well as in the development of computerized cost accounting and payroll systems. The majority of my assignments during the last thirty years have involved budgeting, administration, procurement, inventory control, material control, accounting, property control, as well as computer systems and training programs related to these functions. While in Portugal, was responsible for some limited teaching of English to Portuguese Navy personnel assigned to a major NATO headquarters. In addition, was responsible as Assistant Financial Controller and Purchasing Officer for maintenance of all bank Accounts and payment of all invoices in various currencies. In addition, was responsible for preparation of all budgets, both Capital and Expense budgets which included construction, lease of communications lines, etc.•••••While at the Naval Base, Guantanamo Bay, Cuba, Served as Base Budget Officer, and while at the Naval Supply Depot, Guantanamo Bay, was the Assistant Comptroller for Budget and Statistics which required intimate knowledge of the budgeting and accounting systems utilized by the Naval Supply Systems Command.•••••References can be provided upon request.