Office Manager, Administrative Assistant

Administrative Assistant/Secretary•••••University Advancement & Marketing
Primary support: Assistant V.P. for Advancement •••••Director of Planned and Estate Giving
Secondary support: Associate V.P. for Advancement

••••• Administrative Assistant/Secretary•••••University Advancement & Marketing
Primary support: Foundation Board of Directors Associate V.P. for Advancement
Assistant ••••• Advancement•••••
Director of Planned and Estate Giving
Executive Assistant for Foundation Board of Directors
Secondary support: •••••ncement & Marketing
Assistant Director for the College of Technology

••••••••••Receptionist•••••Admissions & Enrollment Services
Primary support to: ••••• admissions counselors•••••Front-line representative

Lansing Management Company Evart, MI
••••••••••Residential Manager •••••Evart Park Apartments

OTHER WORK EXPERIENCE Office Manager•••••Customer Service Representative
Medical Transcriptionist
Pharmacy Technician•••••

WORK PROFICIENCIES

Maintain confidentiality
Interview, hire, train and co-supervise
student employees, and other staff
Initiate cold calls to donors & prospects to schedule meetings for associate vice president & major gift officers
Replace the Executive Assistant to the Foundation Board of Directors in all administrative functions in conjunction with regular job duties within the UA&M division during her medical leave and recovery
&#•••••; Initiate, create and direct all foundation board actions including contacts, committees, meetings, forms, agendas, executive summaries, resolutions, electronic voting ballots, record & transcribe minutes, & other board actions
&#•••••; Manage contacts & follow up for Foundation for Excellence Scholarship recipients & Foundation for Exceptional Merit Grants for Faculty/Staff
Coordinate special events: Ferris Foundation Benefit for Excellence Dinner, ••••• & ••••• (black tie event)
Manage the Presidents Club Insurance program
Calculate planned gift proposals and comparisons utilizing the PG Calc program
Organize ••••• departmental functions including major gift officer training retreats, planned and estate giving workshops, planned giving newsletters, administrative and staff retreats
Prepare ••••• declaration of intention documentation for endowments and scholarships, letters of intention, and deferred letters of intention. Many of these require researching and retrieving abstract information
Create 4 departmentally specific office manuals; one still in progress
Perform bookkeeping/recordkeeping/calculations
Plan, interpret and complete travel expenses and prepare itineraries
Input, retrieve, download, merge and output information to produce correspondence, reports, policies and procedures, agendas, meeting minutes, and other documents
Complete Lotus Notes meeting schedules & maintain schedules
Establish and maintain filing and recordkeeping systems
Maintain budget & property tax credit guidelines & compliance
Process rental applicant screening, subsidized (Section •••••) housing assistance, & emergency housing referrals
Determine rental eligibility with income verification, credit & criminal checks & with county agencies
Create marketing & advertising materials
Manage tenant evictions & court hearings
Customer service representative in banking institution

TECHNICAL SKILLS

Superior customer service•••••
Type ••••• w.p.m.
Medical/office/statistical transcription
Cost/profit analysis
Accounts payables, receivables, payroll
Income tax preparation•••••
Customer service bank representative
Marketing/advertising
Develop web sites (html)
Oil/mineral lease preparation
Presentations/public speaking•••••
Research projects•••••
Windows/Dos/Unix/Fox Pro•••••
Microsoft Office Suite
Lotus Notes software
PG Calc software (planned giving software)
QuickBooks Pro software•••••
Income tax software
Auto-Sketch (CAD) software (maps)
Student Information Systems/Millennium/Banner software
Create newsletters/brochures/weekly newspaper/ads (Yellow Magic software)

LEADERSHIP

Listed in the Manchester Whos Who Registry for Executives and Professionals
Administrative Assistant team member
Train and supervise employees/students
Summer University committee•••••
All-staff retreat committee
Major Gift Officer training retreats
Planned Giving workshops and seminars
Consultant/preparation of senior income taxes
Team/individual projects
Presentations and public speaking
College debate regarding: Kevorkian and the Constitution

EDUCATION AND PROFESSIONAL DEVELOPMENT

B.S. Business Administration (Cum Laude, •••••)A.A.S. Applied Science/Medical Transcription
(Magna Cum Laude, •••••)
B.S. Computer Science degree course work ••••• Conference for Administrative Professionals •••••
Business Grammar for Busy Professionals •••••
Banner System (accounting) software training •••••
FSU Summer University, •••••, •••••, •••••
PG Calc training (Planned and Estate Giving) •••••
Professional Womens Conference, •••••
The Exceptional Assistant Seminar •••••
Ferris SIS/FRS training •••••