Property Manager

Experience: •••••/••••• Bill Boulia Enterprise, Inc. Newport, NC
Broker / Property Manager/ Executive Assistant

Pr operty Management:
1 Responsible for managing and leasing residential and commercial real estate assets under the control of Boulia Enterprise Real Estate and Development, Inc
••••• Courteously answer incoming •••••in information about prospective tenants needs
••••• Provides detailed telephone presentation to prospects with the purpose f setting an appointment to show the property.
••••• Greet and welcome prospective tenants
••••• Provide tours of property to prospective tenants for the purpose of leasing commercial or residential property
••••• Keeps accurate records of both telephone and walk in traffic by updating and entering on work order system
••••• Consistently follows up with prospective tenants via telephone, email, social media and mail (thank you card.)
••••• Discusses with potential tenants the advantages of leasing at the property
••••• Maintain listing of vacant and rent ready properties
••••• Maintain and use property waiting list for prospective tenants
••••• Maintains current knowledge of building amenities, local agencies & community resources, of interest to tenants.
••••• Conduct market surveys and shop competitive properties as needed
••••• Maintain a constant awareness of area market conditions
••••• Seeks out new residents by developing & maintaining a presence online, in the community through outreach to chambers of commerce, religious organizations, senior centers, employers, relocation companies, realtors, etc
••••• Screens rental applications and qualifies potential tenants
••••• Assist prospective tenants and encourage the rental through closing the prospect, and then help them complete the resident application and verification forms
••••• Negotiate leases and coordinate lease and other document preparation
••••• Verbally go over lease, community rules with all new residents
••••• Prepares daily move in paperwork and tests and distributes keys
••••• Assist new tenants with move-in inspection and any other tasks
••••• Schedule tenant move-ins
••••• Assist tenants with questions, maintenance requests, payment of rent or other requests on a daily basis
••••• Create & maintain efficient tenant files and work-order system by updating tenant questions, maintenance requests and enter information on computerized work orders as needed
••••• Enter tenant requests into computer system and file appropriately
••••• Maintains positive relationships and works to build high retention levels with all tenants.
••••• Customer Service Oriented with the ability to follow-through with tenant requests/issues
••••• Responds to tenant needs and coordinates with maintenance to resolve problems and requests in a timely and courteous manner
••••• Works with property team to ensure adherence to customer service standards
••••• Ability to represent the Company and participate in town halls and other public meetings as needed
••••• Positive attitude, professionalism, and integrity
••••• Ability to communicate clearly in both verbal and written form
••••• Highly organized, and flexible/adaptable to changes in organizational structure and work priorities
••••• Ability to work effectively in a fast paced and varied environment
••••• Self-motivated and highly skilled problem solver
••••• Insure compliance with all federal Fair Housing regulations and •••••see continuing effort to complete and update comprehensive files on all properties
••••• Maintain current Certificates of Insurance for all tenants and vendors; point of contact for outsourced insurance vendor; monitor insurance status regularly to insure compliance
••••• Inspect properties regularly and make appropriate recommendations
••••• Works in conjunction with developer/owner to develop an effective proactive team that works together to achieve property objectives.
••••• Supports developer/owner and accounting department to ensure all rent is collected in compliance with Lease terms and preparation of Legal notices as required
••••• Maintain rent roll and lease files in system; review for accuracy as needed
••••• Manage accounts receivable
••••• Ability to represent the Company with the highest level of professionalism in knowledge and image
••••• Coordinate and manage third party service providers in the management of : Grounds and Building maintenance and minor improvements
••••• Work with third party service providers to develop and insure compliance with best practices relative to the leasing, maintenance and operation of all real estate assets
••••• Review performance reporting from third party service providers and work with them to take corrective action needed to meet goals , budgets and objectives
••••• Proficient in Microsoft Word and Microsoft Excel
••••• Upbeat attitude and helpful team player
••••• Bright, efficient and pro-active
••••• Self-motivated.
••••• Able to think ahead and anticipate the executives needs.
••••• Adheres to the highest personal standards of excellence

Secretary Duties:
••••• Courteously answer incoming calls;
••••• Handle incoming calls from customer inquiries, complaints and billing questions.
••••• Establish and maintain favorable contractor/customer relations.
••••• Take messages
••••• Deliver messages
••••• Fax documents
••••• Create, write emergency contracts per request
••••• Email emergency contracts to clients for approval and signature
••••• File emergency contracts once received
••••• Create, write work authorization contracts per request
••••• Effectively seek out opportunities to market BEI to insurance companies and 3 third party vendors.
••••• Annual updating Presidents personal financial records for BB&T and First Citizens
••••• Annual updating of property TAX summary sheet
••••• Annual updating taxes paid for tax summary sheet
••••• Annual updating third vendor programs applications
••••• Annual updating insurance applications for liability and workers comp
••••• Effectively manage license renewal process
••••• Effectively manage continuing education requirements and licensing fees
••••• Co-ordinate, register and pay for continuing Ed classes
••••• Schedule all executive level air line flights for travel
••••• Co-ordinate reservations and schedule dates and times for hotels and shuttle services
••••• Effectively manage day to day office operations
••••• Provide fundamental support to president & team consultants
••••• Calm angry callers, repair trust, locate resources for problem resolution and design best-option solutions.
••••• Proficient with MS Word, Excel, Access, Internet marketing

Real Estate Sales:
••••• List and sell real estate
••••• Enter properties into multiple listing service and various marketing web sites
••••• Upload all pertinent information to include documents and pictures
••••• Prepare file and showing log
••••• Take all phone calls relating to listed properties
••••• Document each and every call on showing log
••••• Show property including lease properties
••••• E-mail multiple listing service data sheets when necessary
••••• Make follow up phone calls to interested persons and emailed data sheets
••••• Conference with sellers, buyers, agents and attorneys
••••• Schedule inspections
••••• Negotiate sales prices
••••• Write contracts
••••• Prepare for closing by scheduling property inspections, termite, home inspections etc.
••••• Check HUD settlement statements for accuracy
••••• Communicate to comptroller the certified funds needed for closing

Project Management:
••••• Contacting clients to schedule estimates, repairs and discuss scope
••••• Once job/contract is awarded, make sure all necessary paperwork/contract is in order, signed with copy placed in file. Be sure scope on contract matches scope bid on in original bid solicitation. Alert president of any verbiage in contract that might possibly be of concern to company.
••••• Assist with ordering materials required.
••••• Identify and negotiate subcontracts with trade associates.
••••• Communicate the plan and sequence of activities to all subcontractors and material suppliers to effectively implement goals utilizing work orders
••••• Resolve the day-to-day problems on the jobsite. Use foresight to predict problems before they develop.
••••• Obtain clarifications on job specifications from engineer and/or owner if needed.
••••• Estimate, prepare and track change orders as necessary.
••••• Track and ensure that draws (if any) are processed on time. Assist person responsible for invoicing such draws as needed.
••••• Set up and monitor actual job costs versus estimated job costing analysis to ensure job profitability. Maintain a conscientious attitude towards controlling job costs and adhering to progress schedules
••••• Assist president in miscellaneous tasks as requested.
••••• Assist with data entry of materials invoices and updating work orders as necessary
••••• Works with maintenance team to insure that suites, common areas and grounds are maintained according to property objectives
••••• As required, inspects suites, common areas and property to insure adherence to property standards
••••• Maintenance of insurance records including tenant and vendor insurance certificates


PROFESSIONAL LICENSES/CERTIFICATES
North Carolina Real Estate Brokers License NC ••••• •••••/•••••
North Carolina Independent Insurance Adjuster NPN# •••••
National Association of Realtors e-PRO Technology (e-Pro Internet Specialist)
Xactware Xactimate ••••• Certification Level I and II construction estimating software,

PROFESSIONAL RATINGS, AWARDS, AND RECOGNITIONS
Graduated with Honors from Carteret Community College with an Associates of Applied Science
Paralegal *American Bar Association Accredited program.

OTHER INFORMATION
Real Estate Buyer